Any function managers can be compared with swans as they glide through all the arrangements at the same time looking calm, composed and collected, but underneath the surface they are paddling as fast as they can to make sure everything goes according to the plan and no distaste happens. Find the basics steps to become a successful event planner in dubai.
Different kinds of functions:
Organizing any function is a hectic and a really difficult task whether
- It is a birthday party,
- A corporate function
- A fundraiser
- A conference of any kind
- An exhibition
- Sports gala
- Any celebration parties
- Community event etc
High demands:
All these functions and party arrangements demand high managerial levels, different and innovative ideas every time, detailed thought process behind it, proper planning, strategy setting, financial management, handling logistics, sales and marketing, other diverse aspects and pressure of coming up with your best on the D day. Events companies in Abu Dhabi is your go to option if you are looking to host any celebrity, want to celebrate a get together, arrange a party or anything.
If you are looking to manage the function all by yourself and want your function planning company to be successful, here are some of the management tips to conduct a successful function anywhere.
Planning and collaboration:
A successful function thrives on the basis of proper planning and coordination. Before going for the practical steps take sufficient about of time in planning it. What, who, why, where and when aspects are the main things to be considered before the function. Follow the points below
- Preparea skilled team with to aid you in different areas of function management
- Beaware of the client’s expectations and know the audience and guests
- Preparea budget after analyzing the total costs
- List down all the performances and different programs to be conducted
- Invitation list should include all the performances and programs
- Collaborate consistently with your team for ideal results and never leave them on their own
Read Also: How To Plan For Successful Corporate Event?
Move forward:
This can be called the first practical step where you have to confirm the date, arrange the venue, host, musical groups if needed andother important things. What you need to do is to
- Approve the budget from the client
- Use social media to your advantage
- Start marketing about the function. Inform electronic media, prepare brochures, useemail effectively
- Constantly engage with your team to make sure everything is going according to the plan
- If needed get prior permission from the local authorities so that no distaste happens on the D day.
Nervous times! 24-36 hours before:
Last 24-36 hours before the function are extremely vital. They are the play makers or game changers. Make sure you are in touch with every one like speakers, musicians, guests, caterers, decorators, sponsors. Get your team moving.
- Create a RSVP list
- Make sure all small non food items are ready one day before the event
- Make sure all the transportation and logistics are on time
- Get in touch with VIPs to remind them about the event
- See for yourself that all the lighting, décor, security is ready
- Keep short plans in your head and go accordingly
Wear the skippers cap on the D day:
Make sure all the things are at their proper place and arranged and everything is according to the plan. Don’t assume that things willin place. It’s you who should marshall the troops on the final day.
- Reachthe venue with the team few hours before the function
- Makesure all the electronic equipment is working properly and generators are alsogood to go
- Setupa reception like helpdesk to help the people
- Sponsorsshould be given enough space to place their marketing equipment
- Ensurethe host has all the names and things written and he/she is fully prepared
- Don’tforget to hire a professional photographer
- Makesure food and refreshments are in abundance and taste all the items before thefunction starts.
Make a name in the market:
If you want to make a place amongst the best events companies in Abu Dhabi then make sure no stone remainunturned to make any function successful and great. If you are a new comer inthe market initial events can act as stepping stones for your success andbright future in the field. Basic Steps to Become a Successful Event Planner
